Booking an Event
The Main Library has two meeting rooms. Meeting Room 1 will accommodate up to 100 people and has an attached kitchen. Meeting Room 2 will accommodate 12 people.
If you would like to book a room or you have more questions about our rooms and equipment, please call Laura Rossignol at (860)285-1913. Meeting rooms are free to Windsor residents of non-profits, during normal hours. Rates for profit use and non-profits from outside of Windsor (no Windsor resident as a member) are as follows:
Meeting Room 1 $30/hour.
Meeting Room 2 $15/hour.
Windsor Public Library
Meeting Room and Use of Public Space
The Windsor Public Library has meeting rooms available for public use. While first priority is given to events conducted or sponsored by the library or the town, Windsor community groups or groups with Windsor members may also use the room.
Only noncommercial tax-exempt, religious, civic, or governmental groups may use the rooms free of charge. Commercial groups or non-Windsor residents/groups may rent meeting rooms for an hourly or daily rate, which will be set by the Windsor Town Council. Rooms will be made available on an equitable basis. If a group is refused permission to use one of the rooms, it may appeal first to the Library Director and then to the Library Advisory Board. Use of the room by a group in no way means the library or Town endorses the particular beliefs or purposes of that group. Windsor Public Library does not permit use of meeting rooms for private parties or receptions, such as, but not limited to, birthdays, anniversaries, weddings, showers, religious celebrations, retirements, family reunions, graduations, and memorials.
Fundraising activities of nonprofit groups will be permitted at the discretion of the Library Director and the Library Advisory Board. Such activities will be restricted to designated areas of the building, and will not be permitted in the lobby or spaces where they would interfere with the daily conduct of library business.
Groups are limited to reserving a room four times a year in order to maintain accessibility. Exceptions may be made only with the permission of the Library Director and Library Advisory Board.
In order to reserve a room, a representative of the group, age 18 or older must fill out and sign a meeting room application form. The group must comply with the rules stated on the form.