Meeting Rooms

Meeting Room Use

The Meeting Rooms will reopen on Tuesday, September 7, 2021. We are taking requests now for the fall.

The Quiet Study rooms are available now.

Meeting Room 1

Meeting Room 1 is our large room located to the left of the main entrance. The room will accommodate up to 100 people in audience style seating or 50 people with tables. It has an attached kitchen.

Equipment:
Folding tables (sizes range between 6 and 10 feet)
Chairs
Electric wall-mounted screen
HDMI Projector
Speakers
TV/DVD
Podium
Easels
Coffee Urn

Rate for profit use and non-Windsor groups is $45/hour. Equipment rentals vary.

Meeting Room 2

Meeting Room 2 on the lower level is a conference room. It will accommodate 12 people.

Equipment:
Conference table and chairs
Sink
White Board
TV/DVD
Projector

Rate for profit use and non-Windsor groups is $20/hour. Equipment rentals vary.

Quiet Study Rooms

In addition, the library has three quiet study rooms. These rooms are offered on a first come, first served basis and may be used by up to 4 people for 2 hours. When you arrive, please check with the Reference Desk on the lower level for availability.

Windsor Public Library

Policy On

Meeting Room and Use of Public Space

The Windsor Public Library has meeting rooms available for public use.  While first priority is given to events conducted or sponsored by the library or the Town of Windsor, Windsor based community groups or nonprofit/not-for-profit organizations with Windsor members may also use the rooms free of charge.

For-profit groups or non-Windsor groups may rent meeting rooms for an hourly or daily rate, which will be set by the Windsor Town Council.

Rooms will be made available on an equitable basis. If a group is refused permission to use one of the rooms, it may appeal first to the Library Director and then to the Library Advisory Board.  Use of the room by a group in no way means the library or Town endorses the particular beliefs or purposes of that group.  Windsor Public Library does not permit use of meeting rooms for private parties or receptions, such as, but not limited to, birthdays, anniversaries, weddings, showers, religious celebrations, retirements, family reunions, graduations, memorials, sales parties and gaming.

Fundraising activities of nonprofit/not-for-profit organizations will be permitted at the discretion of the Library Director and the Library Advisory Board.  Such activities will be restricted to designated areas of the building, and will not be permitted in the lobby or spaces where they would interfere with the daily conduct of library business.

Groups are limited to reserving a room four times per year in order to maintain accessibility. Exceptions may be made only with the permission of the Library Director and Library Advisory Board.

In order to reserve a room, a representative of the group, age 18 or older must fill out and sign a meeting room application form. If applicable, payment is expected at time of booking. The group must comply with the rules stated on the meeting room application form.

Adopted by Windsor Library Advisory Board May 3, 1984.

Last revised by Windsor Library Advisory Board 9/10/19, 6/9/21

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