Meeting Rooms

New Normal for Meeting Rooms

In an effort to promote social distancing, use of the Meeting Rooms will be discontinued until further notice. If you have any questions or concerns please reach out to staff.

Booking an Event

The Main Library has two meeting rooms. Meeting Room 1 will accommodate up to 100 people and has an attached kitchen. Meeting Room 2 will accommodate 12 people.

If you would like to book a room or you have more questions about our rooms and equipment, please call the library. Rates for profit use and non-profits from outside of Windsor (no Windsor resident as a member) are as follows:

Meeting Room 1 $30/hour.
Meeting Room 2 $15/hour.

Quiet Study Rooms

In addition, the library has three quiet study rooms. These rooms are offered on a first come, first served basis and may be used by 1 person for up to 1 hour. When you arrive, please check with the Reference Desk on the lower level for availability.

Windsor Public Library

Policy On

Meeting Room and Use of Public Space

The Windsor Public Library has meeting rooms available for public use.  While first priority is given to events conducted or sponsored by the library or the Town of Windsor, Windsor community groups or nonprofit organizations with Windsor members may also use the rooms free of charge.

For-profit groups or non-Windsor groups may rent meeting rooms for an hourly or daily rate, which will be set by the Windsor Town Council.

Rooms will be made available on an equitable basis. If a group is refused permission to use one of the rooms, it may appeal first to the Library Director and then to the Library Advisory Board.  Use of the room by a group in no way means the library or Town endorses the particular beliefs or purposes of that group.  Windsor Public Library does not permit use of meeting rooms for private parties or receptions, such as, but not limited to, birthdays, anniversaries, weddings, showers, religious celebrations, retirements, family reunions, graduations, memorials, sales parties and gaming.

Fundraising activities of nonprofit groups will be permitted at the discretion of the Library Director and the Library Advisory Board.  Such activities will be restricted to designated areas of the building, and will not be permitted in the lobby or spaces where they would interfere with the daily conduct of library business.

Groups are limited to reserving a room four times per year in order to maintain accessibility. Exceptions may be made only with the permission of the Library Director and Library Advisory Board.

In order to reserve a room, a representative of the group, age 18 or older must fill out and sign a meeting room application form. If applicable, payment is expected at time of booking. The group must comply with the rules stated on the meeting room application form.


Adopted by Windsor Library Advisory Board may 3, 1984.

Last revised by Windsor Library Advisory Board September 10, 2019.

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